CPWG Bylaws
Posted on: 02/20/2012 02:49 AM

CPWG Bylaws

Citizen Participation Plan for the Onondaga Lake Bottom Subsite Remedial Design Program

Community Participation Working Group

By-Laws

Section 1 PURPOSE

The New York State Department of Environmental Conservation (DEC) formed the Lead Community Participation Working Group (CPWG) to provide a forum to inform, receive input, make recommendations, and discuss the Onondaga Lake bottom remediation program, with an emphasis on reviewing project progress and community outreach activities to determine the effectiveness of the Citizen Participation Plan (CPP).

Section 2 ROLE

The Lead CPWG is self-governing and its role includes, but is not limited to:

Providing a forum for enhancing public dialogue, fostering public understanding, and encouraging input and discussion about the Onondaga Lake bottom remedial design,
Working closely with the Onondaga Lake Remedial Design Work Groups (RDWG),
Establishing a schedule to ensure relevant information from Honeywell/DEC reaches the Lead CPWG in a timely fashion so that members have time to provide meaningful input before decisions are made by RDWGs,
Making recommendations on project progress, outreach and CPP activities and facilitating outreach, communication and citizen participation aspects with the public.
Conducting activities within the Scope as defined by the Lead CPWG Charter (as attached).

Section 3 MEMBERSHIP

The Lead CPWG is appointed by DEC. The CPWG is a voluntary group consisting of citizens, community leaders, public officials, and conservation and environmental group leaders. CPWG meetings are open to the public. To allow a continual sharing of ideas and encourage new voices, it is recommended that CPWG members serve limited terms.

Section 4 SUB-COMMITTEES

The Lead CPWG shall define and create sub-committees on an “as needed” basis. Subcommittees will present recommendations for the consideration of the Lead CPWG.

Section 5 TOPIC SPECIFIC CPWGs

The Lead CPWG may recommend the establishment of Topic Specific CPWGs. Once established, the TCPWG must maintain active and frequent communication with the Lead CPWG through a dedicated liaison. Members of the Lead CPWG may serve concurrently on topic specific community participation working groups.

Section 6 TERMS

Lead CPWG members are appointed for a renewable three (3) year term.

Section 7 ATTENDANCE

If any member fails to attend four (4) consecutive meetings or six (6) meetings in a calendar year without extenuating circumstances, then the Chair shall recommend to the DEC that the individual be removed and request that the DEC expeditiously appoint a replacement.

Section 8 QUORUM

A quorum, for the purposes of having an official meeting of the CPWG and/or conducting official business shall include a minimum of one half of the members plus one, not counting technical support staff.

Section 9 VACANCY

The DEC shall fill any vacancy expeditiously via public solicitation and review of credentials. Members of the Lead CPWG may recommend a candidate for membership based on specific experience or skills or by name for the DEC to consider.

Section 10 OFFICERS

The officers of the CPWG shall include a Chairperson, Vice-Chairperson, and Secretary. Officers will serve renewable one year terms with elections occurring annually in September. In the absence of the CPWG Chairperson and Vice Chairperson, the CPWG shall elect a temporary chairperson. Officer duties will be in accordance with Robert’s Rules of Order.

Section 11 TECHNICAL SUPPORT

New York State Department of Environmental Conservation and Honeywell shall provide technical support for the CPWG in accordance with the Onondaga Lake Bottom Consent Decree.

Section 12 CONFLICT OF INTEREST

If a CPWG member stands, or appears to stand, to personally benefit, financially or otherwise, from a formal decision, s/he should recuse him/herself from the discussion and any voting on that decision. This recusal shall be noted in the minutes by the Secretary.

Section 13 AMENDMENTS

These by-laws may be amended by a minimum two-thirds vote of the members of the Lead CPWG, provided that the proposed amendments shall be made available to the full membership, and comments obtained, prior to the meeting at which the vote for adoption is taken.

Amendments must be made within the scope of authority and consistent with the intent of the CPP.

Section 14 RULES OF ORDER

Parliamentary procedure shall be in accordance with Roberts Rules of Order and New York State Open Meetings Law.

Section 15 APPROVAL AND ADOPTION

These bylaws shall take effect after discussion and approval by the Lead CPWG at an officially scheduled meeting. Subsequent modifications shall be in the form of amendments as noted in Section 13.


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